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Parliamentary Procedure

PARLIAMENTARY PROCEDURES: A BASIC INTRODUCTION

(based on Robert’s Rules of Order)

Rules of order prevent chaos in a meeting while allowing for a standard to follow. These rules allow everyone to be heard in a fair manner. But members need to understand the reason for the rules and a few basic rules. These rules can be placed on the lectern for each meeting to guide the President and the Chair. Each organization needs to have Robert’s Rules of Order in the hands of the Parliamentarian

for each meeting.

In each case that follows, a member needs to stand and state his point. Then, if the Chair recognizes him, the member proceeds to elaborate. Remember that the one chairing the meeting cannot move a motion. The parliamentarian of the club can rule on an issue or question but only when asked by the Chair. Typically, all business and motions are made during the club business portion at the beginning of the meeting.

A quorum must be met for business decisions to be valid. The business meeting begins at the striking of the gavel by the presiding officer. A quorum, typically, is one more than 50% of the active members. The presiding officer needs to ask the Secretary to confirm is a quorum is present by counting members present. So if we have 24 registered, but only 20 are attending regularly and have paid dues, then 11 would be a quorum for that meeting. The number for a quorum changes as often as weekly as active members change. A member is not attending regularly if he or she has not attended for three straight meetings without a reason being told to the club. Read the rest of this entry »

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Secrets of a Speech Writer by Ted Parsons, DTM

Ted Parsons, DTM has been a Toastmaster since 1966 and has been a member or our clubs for 38 years.

Ted Parsons, DTM has been a Toastmaster since 1966 and has been a member or our clubs for 38 years.

We all want to give a wonderful speech! Unfortunately, we try to deliver using all the many aspects of an award winning speech. What to do? I am going to share some tried and true, on the mark, and totally awesome lessons from my own personal experience! If you try it, you’ll like it!

  1. Be a verbivore. Use specific and appropriate vocabulary for clear messages. Do NOT use cliches! How many did you count in my last two introductory sentences?
  2. Be an outliner. Do NOT write your speech. All we do by writing everything is to try to remember every word. Remember that the best speeches are conversations with individuals in your audience. Outline your speech. Know your main points. If you must use note cards, do so. Using cards and the Rule of Threes means your talk will be much more spontaneous, real, and conversational. See Secret numbers 3 and 6.
  3. Be spontaneous. Do NOT spend three weeks practicing every day. A key component of the best speeches are the spontaneity and the ease of delivery. Practicing too much leads to memorization. Practicing too much leads us to pass our peak of readiness. And practicing a lot takes a lot of time. Do not just practice. Remember that if we keep doing the same thing over and over and expect improvement, that is a definition of insanity. Practice correctly. And remember to time yourself. Make allowances for audience reaction, use of visual aids, and the occasional ad lib. Perfect practice (within reason) makes perfect.
  4. Be lazy. I am. Why spend weeks on a talk when I can spend 10 minutes during the meeting outlining some thoughts? Heresy! See Secret number 5.

Read the rest of this entry »

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Setting up your New Club Website

Welcome to your new website.   Your page already has rich content from Toastmasters International, District 5 and other clubs.   There are several things that you need to do to make your site ready for the general public.  I will list those things below.  After you have made suggested changes, you can delete this post.

1.  Login.  Go to the bottom of the page and you will see the word Login.  Use the login/password that you received in the notification email and you are ready to begin.

 

2.  Set up your meeting info.

Here is a video that explains 1 and 2:

 

3.   Add your meeting information to the calendar page and the calendar widget.   Here is a video:

4.  In order for other clubs to see your postings correctly, please change your default category.  Any new posts that you add will then appear correctly on other club sites.   Here is a short video:

5.  The most important thing that you will do as webmaster is to share the exciting news about your club.  Here is a video that explains how to post a story.

6.   It is important for members and guests to be able to contact officers.  Members might want to publicize important things that they are working on.   Here is a video about Creating the Member Directory.

That pretty much covers setting up your website.  Look around and if you have any topics that you would like for me to cover in a later tutorial, let me know at rilakin@gmail.com.

7.   Adding an author (coming soon)

8.  Registering your site on Toaastmasters International

  •  Login to our website www.toastmasters.org/clubcentral with your User Name and Password
  •  Click on your club’s name in the red text
  •  Below Conduct Club Business, click on Update my club meeting information
  •  Make any necessary corrections to the club’s website link
  •  Click on the Update button at the bottom of the page

·         Please allow up to 24 hours for the changes to fully process and display on our website.

Thanks to Michelle at toastmasters.org

 

 

 

Thanks for joining iCrewClubSites.  Good luck with your new Toastmasters Website.

 

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